OIG LIST OF COMMON ISSUES FOUND

• Not Adhering to Established Procurement Procedures/Policies

• 09-26-2014 PBC - Property & Real Estate Management - Track K Property
• Contract Oversight 2014-N-0007 - Boyton Beach - Ion Exchange Resin Plant and East Water Treatment Plant Improvements RFP
• Investigations 2014-0005 - Delray Beach - Trash Cart Procurements
• Contract Oversight 2013-N-0012 - PBC - Engineering & Public Works - CCNA Selection
• Investigations 2013-0009 - Solid Waste Authority - Fire Alarm System Inspections (Whistleblower)
• Audit 2013-A-0006 - City of South Bay – Cash Disbursements
• Audit 2013-A-0001 - Open Sky Public Safety Radio System Municipal Public Safety Communications Consortium (MPSCC)
• Audit 2012-A-0001 - PBC Palm Tran – Employee Theft
• Contract Oversight 2013-N-0006 - Village of Palm Springs – Utility Department Sewer and Water Piggyback Contracts
• Contract Oversight 2013-N-0004 - Delray Beach – Beach Cleaning, Maintenance and Beautification Services
• Contract Oversight 2012-N-0007 - Jupiter Solid Waste Agreements
• Contract Oversight 2012-N-0006 - Telemetry Systems Improvements
• Contract Oversight 2012-N-0005 - Jupiter Audit Services
• Contract Oversight 2012-N-0004 - Letter Agreement with Gates Management Group, LLC
• Contract Oversight 2012-N-0002 - Delray Beach Solid Waste, Vegetative Waste and Recycling Collection Franchise Agreement
• Contract Oversight 2011-N-0001 – Loxahatchee Groves RFP Notification 2011-05, Hurricane Debris Management
• Investigations 2010-0008 – PBC (Office of Small Business Assistance)-SBE Program
• Investigations 2012-0012 – Riviera Beach - Non Competitive Procurement and Unbilled Water Services
• Investigations 2012-0017 – PBC Water Utilities Department - Overpayment to Carter/VerPlanck
• Investigations 2012-0018 – City of Riviera Beach - Solid Waste Services
• Investigations 2012-0020 – PBC Airport - Vendor Relationships
• Investigations 2012-0021 – City of Delray Beach - Request for Qualifications
• Investigations 2012-0024 – Town of Palm Beach - Inspection Services
• Investigations 2013-0002 – West Palm Beach Expenditure for FDOT Public Meeting Regarding the Proposed Extention of State Road 7
• Investigations 2013-0004 – PBC Community Services Career Expo
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• Inappropriately Applied (Hybrid) Usage of Requests for Proposals and Invitations to Bid

• Contract Oversight 2013-N-0004 – Delray Beach – Beach Cleaning, Maintenance and Beautification Services
• Contract Oversight 2012-N-0001 – Boynton Beach Invitation to Bid Regional Lift Station at Pence Park
• Contract Oversight 2011-N-0006 – Town of Palm Beach Shores Invitation to Bid Lawn and Landscape Maintenance Services
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• Poorly Defined Solicitation Language, Criteria and Rating

• Contract Oversight 2014-N-0007 - Boyton Beach - Ion Exchange Resin Plant and East Water Treatment Plant Improvements RFP
• Contract Oversight 2014-N-0005 - Delray Beach - Concession Pieces and Groupings
• Contract Oversight 2014-N-0004 – Delray Beach - Rental Concession
• Contract Oversight 2013-N-0004 – Delray Beach – Beach Cleaning, Maintenance and Beautification Services
• Contract Oversight 2012-N-0001 – Boynton Beach Invitation to Bid Regional Lift Station at Pence Park
• Contract Oversight 2011-O-0003 – City of Atlantis, Annual Audit Services
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• Lack of Training for Procurement Selection Committee Members

• Contract Oversight 2014-N-0004 – Delray Beach - Rental Concession
• Contract Oversight 2012-N-0009 – Children’s Services Council Selection Committees
• Contract Oversight 2011-N-0004 – Palm Beach Gardens Request for Proposals, Emergency Debris and Disaster Recovery Services
• Contract Oversight 2011-O-0002 – Financial Assisted Agencies – Request for Proposals – FY 2012
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• Failure to Follow Established Operating Procedures/Policies

• 09-30-2014 - SWA - Renewable Energy Facility #2 - Change Order 10
• Contract Oversight 2014-N-0124 - Highland Beach - Town Charter and Renovation Project
• Contract Oversight 2014-N-0007 - Boyton Beach - Ion Exchange Resin Plant and East Water Treatment Plant Improvements RFP
• Contract Oversight 2014-N-0003 PBC - Water Utilities Department - Contract Review Committee PPM
• Audit 2013-A-0006 City of South Bay – Cash Disbursements
• Audit 2013-A-0001 Open Sky Public Safety Radio System Municipal Public Safety Communications Consortium (MPSCC)
• Audit 2012-A-0002 Village of Wellington- Purchasing/Fuel Card Controls
• Audit 2012-A-0001 PBC Palm Tran- Employee Theft
• Investigations 2012-0016 – PBC (HR) Lead Worker
• Investigations 2012-0027 – Riviera Beach Tiki Bar
• Investigations 2013-0005 - West Palm Beach Affordable Housing Advisory Committee
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• Lack of Documentation to Support Transactions

• Audit 2013-A-0006 City of South Bay – Cash Disbursements
• Audit 2013-A-0005 City of Boca Raton – Purchasing Cards
• Audit 2013-A-0001 Open Sky Public Safety Radio System Municipal Public Safety Communications Consortium (MPSCC)
• Audit 2012-A-003 City of Pahokee Fuel Card & Credit Card Programs
• Audit 2012-A-0002 Village of Wellington- Purchasing/Fuel Card Controls
• Contract Oversight 2013-N-0005 – New Waste to Energy Facility, General Condition 51 – Labor Hour Review
• Contract Oversight 2012-N-0008 – SWA Waste to Energy Facility, Application for Payment #14
• Contract Oversight 2012-N-0004 – Letter Agreement with Gates Management Group, LLC
• Contract Oversight 2011-N-0002 – Palm Beach County Solicitation, All Planimetric and Digital Ortho Photography Mapping Services
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• Purchase Card Expenditures with Questionable Public Purpose

• Audit 2013-A-0006 City of South Bay – Cash Disbursements
• Audit 2013-A-0005 City of Boca Raton – Purchasing Cards
• Audit 2013-A-0003 City of Palm Beach Gardens – Audit of Purchasing Cards
• Audit 2012-A-0002 Village of Wellington- Purchasing/Fuel Card Controls
• Audit 2012-A-003 City of Pahokee Fuel Card & Credit Card Programs
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• Weak Controls Over Fuel Programs

• Audit 2012-A-003 City of Pahokee Fuel Card & Credit Card Programs
• Audit 2012-A-0002 Village of Wellington- Purchasing/Fuel Card Controls
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• Failure to Notify OIG of Required Reportable Incidents

• Audit 2013-A-0006 City of South Bay – Cash Disbursements
• Investigations 2012-0015 – West Palm Beach Time and Attendance Theft
• Investigations 2012-0019 – SWA/Waste Management Trash Hauling diversion (External Auditor hired)
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• Failure to Respond to Public Records Requests

• This is a common issue that is handled in our Intake Unit.
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• Insufficient Contract Language

• Investigations 2014-0001 Loxahatchee Groves - Debris Removal
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